Three years as a junior faculty member

In 2010, after one year as a junior faculty member, I wrote up that year in numbers.

Now, three years in and racing towards my five year evaluation mark, I can calculate the first three years in numbers:

227: the number of grants I have reviewed for various foundations
63: the number of articles I have reviewed for different journals

45: the number of grants submitted (32 project grants and 13 fellowship applications)
        20: grants accepted (17 project grants and 3 fellowships)
        16: grants rejected (13 project grants and 4 fellowships)
        9: grants pending (3 project grants and 6 fellowships)
5,513,005: euros given to the lab in project grants
2,842,774: euros spent in research

35: invited talks
13: conferences
6: lectures

45: article submissions and resubmissions
        26: articles published or in press (9 primary papers, 11 reviews, 6 book chapters)
3: number of edited volumes

16: number of lab members
         5: PhD projects ongoing
       2: Masters projects ongoing
       10: number of full-time researchers in the lab 
(17: number of ex-lab members)

0: still the number of days I've spent doing experiments

So an average month for me is reviewing 8 grants or papers, submitting one grant and getting one paper accepted, giving a talk somewhere, having one new person start in the lab or an old person leave, and spending 80,000 euros on research - and I still work less than my PhD students and post-docs!

Hints for potential students: Writing an introduction letter

I get about 200 emails a year from students requesting a PhD position in my laboratory. I pride myself in answering each one, but actually most deserve to be immediately trashed. This is a typical letter I will receive:

Dear Sir or Madam,

I am interest in a PhD position at your institute, the VIB. Please find attached my motivation letter, CV and a scan of every certificate I had ever received. 

Regards.

Before we get to writing a good letter, let's start out by pointing out the worst mistakes of this letter. 

1) "Sir or Madam" is terrible. Not only does it connote that I either have a knighthood or run a brothel, but it shows you didn't research me in the slightest before sending your email. "Professor Liston" or "Dr Liston" is fine, actually "Adrian" is fine for me but I would advise against it in first emails, "Dr Adrian" is weird and makes me feel like a talk-show host.

2) English. Okay, it is not your first language, and you don't need perfect English to be a scientist. But it does demonstrate carelessness that you didn't bother to get your introductory letter right. If you are this sloppy on first impression, how careless would you be in the lab? Get a native English reader to proof read your letter before you send it.

3) As if I didn't have enough proof already that this was a bulk email sent out to thousands of scientists, the way "the VIB" is in another font clearly shows cut and paste at work. Anyway, it is a redundant thing to write, I know where I am based, and if you are looking at institutes rather than labs you already have your priorities wrong.

4) The attachments. *sigh*. Don't attach your letter of introduction, put that in your email. Attaching a CV is fine, but that is it, don't annoy me with a lot of extra attachments that mean nothing. One single pdf, nothing more.

So how do you write a good introduction letter? There are a few simple rules:

1) Research the laboratory and the PI beforehand. You need to know who I am and what I do. Yes, this takes a lot more time than having a standard letter that you send to every email address you can find, but it is much more effective.

2) Specify why you are interested in my lab. Not why you are interested in doing a PhD, but specifically why you want to do a PhD in my lab. It is best if this connects your previous experience with the research of the laboratory. For example, when I wrote to my future PhD supervisor (Chris Goodnow) I said I was very interested in working on the issue of genetic variation in T cell tolerance due to my Honours research indicating that the SJL mouse had a defect in tolerance. As he had just published a paper in JEM on defective negative selection in the NOD mouse, could I discuss a PhD project with him? It is only two sentences but it indicates that I know his research, I have relevant experience and I have a specific scientific interest in his laboratory.

3) Don't be aggressive or sycophantic. It is a polite letter of interest, not a last ditch effort to get overseas. Even if it is a last ditch effort to leave your country, don't let that show.

4) Be brief. One or two short paragraphs should be plenty to establish first contact. A good first letter leads to follow-up letters, so there is no need to put everything in there.

5) Have a single attachment, just a pdf of your CV. Like the introduction letter, this should be brief. Keep personal details to a minimum, your age and nationality is useful (for assessing scholarship eligibility) but I really don't need to know your marital status, the names of your children or your blood group. Keep your qualifications and awards to the important stuff - no driver's licence or half-day radiation safety course, just your degrees, marks and the important awards that show real achievement. Don't add copies of these awards. Mostly what I am looking for are your publications, a first-author paper in an international journal tends to be my minimum cut-off for seriously considering a cold call. Language skills are useful, and if you want to have a few sentences on extracurricular activities that is fine (although I only tend to be impressed at volunteer work). 2-3 pages really should be plenty, with no English errors and nice clean formatting. 

Last week I got back a letter from a PhD applicant I had rejected and sent this advice to. He told me that he had sent out hundreds of letters with no reply, but after taking my advice he made carefully written three letters to the labs he was most interested in and within a month he had got back two offers to start a PhD in Germany.  

Generation of a family-specific virus through repeated human passage

Generation of a family-specific virus through repeated human passage

Hayden A M Liston¹, Lydia E Makaroff¹ and Adrian Liston ^1,2*
1 Sleepytown University, Brussels 1060, Belgium
² VIB, Leuven 3000, Belgium
*send correspondance to adrian.liston@gmail.com

Nature Junior 8(2) 103-7 

Background. Effective control over viral infection relies on the host carrying appropriate HLA alleles for viral antigen presentation. The explosive expansion of viruses like small-pox into previously isolated human populations demonstrates the potential for certain viral strains to have a disproportionate effect on particular racial groups. As yet, however, a virus with pathogenic potential restricted to the family level has not been identified. Objective. To generate a family-specific virus in an experimental setting, in order to test the feasibility of this occurrence in nature. Methods. A common cold virus was repeatedly passaged between two related individuals for six months. Mechanisms of transmission included frequent kisses, the placement of hands and feet into the mouth and in one instance direct vomiting into the mouth. Results. A single viral strain was propagated with the capacity to chronically infect both members of this family, while having seemingly non-pathological consequences upon exposure to unrelated individuals. The pathogenic loci are predicted to be a dominant HLA carried by both family members, as the experimental inoculation of a third individual, related to one family member but not the other, did not result in pathology. Conclusions. Generation of a family-specific virus is feasible through repeated experimental transfer between family members. A natural situation analogous to the experimental set-up used here would be the transmission that can occur between parents and young children with low levels of personal hygiene. The dominant activity of the HLA cluster in this infection suggests the generation of a regulatory T cell population which inhibits effective immunity against the family-specific virus.

Key Words: virus, horizontal transfer, HLA, human genetics, regulatory T cell.

Advice on applying for an ERC Start Grant (part 3)

I was asked to give some advice on ERC Start Grant applicants, as a current grant holder. As this has come up several times I thought I would write a series of blog posts covering my hints and tips. Partly, this advice is specific to the ERC grant system, although most points are valid across any grant. In a previous posts I gave advice about the written application - Part B1 and Part B2. In this final post I will deal the interview portion of the grant.

The Interview

The interview is not simply an oral version of your written application. There is a panel of around 15 panel members, each of these panel members will be experts on maybe 5 applications and more-or-less bystanders on the other 15 applications.

• Experts. Your chance to impress the experts was your written application, and if you made it to the interview stage than you already succeeded here. The experts are familiar with your work from reading your 30 page dossier; they do not expect to learn anything new from the talk. Instead they will be waiting for the question time to hit you with any issues they have.
• Additional panel members. These are people who are within your general area of research, but outside your specific discipline. They only glossed over your proposal, if they looked at it at all. Design your talk as if they haven’t read your application and focus on importance and strategy. Don’t get bogged down in experimental details and don’t think they really care too much about your discipline – explain to them the advantage in the knowledge that you propose to generate. Focus on the importance and novelty, and why your approach will succeed while others have failed.

Question Time

The questions you get asked will vary based on your project and your application. Have you been wildly ambitious? Expect to get a lot of questions on feasibility. Have you stuck very close by your existing research? Expect to get questions about competitiveness. The experts should ask most of the questions, any technological or methodological concerns they have will be raised here. Generally these will be along the lines of “X is risky, what will you do if it doesn’t work?” or “this is a highly competitive field, how will you compete?” If there is enough time you may get some standard questions from chair or other panel members, such as questions about your long-term career plan and so forth. A few general points apply across the different questions you will get:

• Listen politely to the full question, never assume where it is going or interrupt to answer
• Your tone and attitude matter as much as your words – a grant application is a sales pitch!
• Being right is less important than having a clear articulate message and sounding competent. Even if the expert is wrong there is little benefit in arguing – it certainly comes off badly to the rest of the panel. That said, you can still disagree – “based on my experience the approach is feasible, but in case we do hit a roadblock there is an alternative strategy that we can take...” is completely reasonable response.
• Don’t waffle. It wastes time and it makes it look like you have not thought about the question before. A clear and concise answer reassures the entire panel that you are aware of the issue and have already got a strategy in place. You don’t need an answer for everything, but you need to look like you are capable with dealing with anything.
• Sometimes this involves thinking quickly on your feet and bluffing

On the Day

• Talk clearly and smoothly
• Do not waste time
• Know what you are going to say
• Make every sentence count
• Look at the panel
• Be calm and confident
• Exude gravitas
• Be polite rather than adversarial

On the day of the interview you will arrive at the ERC building, show your passport and be given a visitors badge to enter. You then need to go and upload your talk and deliver ~15 copies of a printed version of your talk before being shown to the waiting room. The room will be full of the other candidates that are being interviewed that day and the wait can be several hours. When your interview is approaching you will be shown up to second waiting room where you will be alone, at this point there is only 10 minutes or so. You will then be led into the interview room. There will be no introductions of the panel members, your talk will already be on the screen and you will be expected to essentially go straight into your presentation.  

Behind the scenes of a panel discussion

In a typical panel, such as the ERC, only a fraction of the applications are read by each panel member. All the panel members are active scientists and all want to support good science. Typically, when going into a panel meeting, each member has a handful of application that they are really keen to push forward – and invariably there is not enough money available to cover all of these applications. In the discussion the experts will take up 90% of the time talking about each grant, but the decision making is split evenly between the panel members. It is not unusual to see an expert trying to convince the rest of the panel that their favourite project is more deserving than your favourite project. In the ERC you have a unique chance to help out the experts on your side, by pitching your talk to the non-experts. If it is dry and technical they will basically ignore it. As an immunologist who regularly sits on an immunology-biochemistry panel I almost fall asleep when there is an application by a structural biologist to find the structure of protein X. So if you are a structural biologist don’t waste your time describing purification strategies to the experts who already read your application – instead use this opportunity to tell the non-structural biologists why this gene is important and what you will be able to do with the structural information (eg, the role of the gene in disease, solid examples of how structural knowledge can be used for rational drug design – perhaps you have a collaboration with chemists?).

Click here for a download of my full set of ERC Start Grant hints and tips.

Advice on applying for an ERC Start Grant (part 2)

I was asked to give some advice on ERC Start Grant applicants, as a current grant holder. As this has come up several times I thought I would write a series of blog posts covering my hints and tips. Partly, this advice is specific to the ERC grant system, although most points are valid across any grant. In a previous post I gave advice for Part B1, in this second post I will deal the written application Part B2.

ERC Start Grant - Part B2

• As a rough length guide, think of ~4 pages for state-of-the-art and objectives, ~2 pages for progress beyond state-of-the-art, ~8 pages for methodology, ~1 page for budget. Adapt to your particular project.
•  You need to be ambitious. Prove that you are thinking as future PI, not as a post-doc. This is not a conservative FWO or IWT grant application, where they pick solid projects. The ERC sees itself more like a MacArthur or Howard Hughes “genius award”, to fund the best and brightest. You can definitely go too far (for example, see the reviewers’ comments that I got from my application), but the panel is generally much more forgiving on over-ambition than under-ambition. The criticism I had on feasibility and over-ambition would have been fatal in an FWO application, but at the ERC the project was approved.

“This is a ground breaking project that interconnects genetic studies, cohort studies and biological studies… It is an extremely ambitious proposal with important and broad objectives and diverse perspectives.”

“Some of the research directions could be difficult to accomplish during the project time, in particular some of the objectives of RT3. Perhaps, the PI should have planned them more realistically.”

“The proposal goes beyond the current state of the art, but its major problem is the over-ambition.”

“The proposed research involves an innovative and ambitious study design, but the risk is justified by the potential impact in the field.”

•  Refer to your unique edge on this project. Is this a direct continuation of your post-doc work? If so, describe how this builds off some technique or tool that you pioneered, giving you an edge over the competition (and either here or in Part B1 make it very clear that you will not be competing with your former PI). Is this a meld of the skills you picked up in your different training periods? Then work in references to strategies you have used in the past. Is this possible due to a unique combination of institute resources or collaborations? Then work in the network you created. Be relatively subtle, the place for direct marketing of your work is Part B1, but references like “using the strategy that I previously designed for gene Y (Jones, Science 2010)” show that you are highly capable of getting this to work.
• The application needs to have an accurate assessment of risk – do you have a back-up plan in case that approach doesn’t work? Why is it that you have a shot of getting this to work while no one else does? (if it is due to your training or past successes, this should be the focus on Part B1). It is not enough to have a grand idea; you need to show that you will have a decent change at success.
• You need to show a future career path. The ERC is not just funding a project, it is funding the start of a new elite laboratory. You need to have tangible outcomes during the 5 year period, but there should also be a sense of how you will build on this after the grant has finished.
• Ethical issues need to show that you have a realistic idea of what is involved, but you do not need to have approval at the time of application (you will need to before you get money from the ERC, however). If it just involves mice a simple referral to an animal ethics committee should be sufficient, if it involves humans or primates you need to demonstrate that you have sufficient knowledge of the ethical and legal framework to make your project practical. 
  

More hints and tips - the interview.